Accounting Assistant

Job Classification:                Accounting Assistant                     
Wage & Hour Status:          Non-Exempt
Reports To:                             Business Manager

Position Purpose:
Perform a variety of administrative and accounting support functions requiring comprehensive experience, skill, and knowledge of organizational and accounting policies and practices.

 Education, Experience, & Skills (Minimum Requirement):
Bachelor’s Degree in business related field and 2 years of applicable experience in a business, accounting or bookkeeping position.  Oral and written communication skills sufficient to interpret and apply policies and procedures and exceptional customer service experience required.


  • Verifies reconciliation of tills and cash box and keeps appropriate amounts of cash on hand.
  • Prepares daily deposit
  • Validates data and verifies detailed reports for accuracy and takes independent action to rectify discrepancies
  • Works closely with internal and external customers to resolve any financial errors
  • Following the declined dues policy, notifies customers of billing error and attempt to collect the dues throughout the month.
  • Send overdue membership accounts to collections.
  • Processes and codes invoices and checks for Accounts Payable
  • Prepares invoices to outside entities for monthly billing of Accounts Receivable
  • Prepares and maintains certain schedules for month-end close
  • Assists Business Manager with month-end close entries
  • Data entry of donations
  • Assists with related projects.

Other duties as assigned by supervisor.


  • Customer Service
    • Interacts with customers in a warm and friendly way.
    • Takes immediate action to meet customer requests or needs.
    • Listens to understand what customers have to say.
  • Safety
    • Recognizes safety hazards and takes corrective action; seeking assistance when needed.
    • Demonstrates knowledge of operational policies and procedures.
    • Performs work safely, without causing harm or risk to self, others or property.
  • Mission and Values
    • Demonstrates personal commitment to the Mission and Values of the organization.
      • Mission:
        • The mission of Family Wellness is to inspire healthy lifestyles by connecting people in a fun environment.
      • Values:
        • Teamwork – Support each other.
        • Communication – Share. Listen. Learn.
        • Integrity – Do the right thing.
        • Innovation – Keep it fresh.
        • Safety – Create a safe place.
        • Welcome – Inviting.
        • Fun – Enjoy life.
      • Makes a decision considering the impact of the decision on other areas.
      • Initiates collaboration with others outside of service area.
      • Models accountability for learning by sharing knowledge and learning from others.
      • Regular and predictable attendance is required.
    • Interpersonal/Communication/Relationships
      • Builds effective working relationships.
      • Expresses appreciation to others for their work.
      • Treats others with respect.


  • Demonstrates both knowledge and application of Family Wellness policies, procedures, and guidelines.
  • Facilitates and supports change within Family Wellness.
  • Demonstrates commitment to continuous learning for themselves and staff.
  • Demonstrates and applies continuous quality improvement knowledge and skills.


  • Demonstrates skill in accessing, preparing and using information as relevant to position.
  • Verbalizes and demonstrates knowledge of procedures for maintaining security, confidentiality and integrity of employee and member information.
  • Demonstrates ability to collect, analyze and present data as appropriate to position.


  • Demonstrates skill in use of equipment relevant to position; verbalizes knowledge of appropriate safety procedures.
  • Diagnoses equipment problems; repairs equipment or seeks out appropriate person to make repairs.
  • Consistently informs appropriate person of problems encountered with repairs or calibration of equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, this employee is frequently required to use fine motor skills to operate a computer, keyboard, and mouse and must sit, stand, walk, and kneel. Must be able to speak, hear, and understand the English language. This employee occasionally is required to lift and/or move up to 50 pounds.

This position is classified as a Category III position under OSHA guidelines with no risk of exposure to bloodborne pathogens and other potentially infectious materials.